UbiniOS for Retail & Pharmacy
Every till, every shelf and every branch, visible from one place
Each cashier owns their drawer and counts it blind at close. Every sale draws stock from the earliest-expiring batch. Purchase orders, transfers and counts leave a trail, and every night the day’s sales post to the books by branch.
Download the solution booklet (PDF)
Sound familiar?
- Cash shortages that cannot be traced to a cashier
- Voids, refunds and pay-outs nobody approved
- Stock that disappears between counts
- Expired products found on the shelf
- Goods received that never match the invoice
- Transfers between branches that arrive short
- No clear view of which branch is profitable
- Sales re-keyed into the accounts by hand
A busy shop needs more than a till and a stock book. It needs the till, the shelf and the books connected, so a loss shows up the day it happens.
How it connects
- 01Purchase order
- 02Goods received
- 03Batch & expiry
- 04Supplier bill
- 05Sale & receipt
- 06Stock reduced
- 07Daily journal
- 08Branch P&L
Goods received create the supplier bill and the batches. Each sale reduces stock from the earliest-expiring batch, and each night the day’s sales, VAT, tenders and cost of goods post to the books by branch.
What you get
Everything listed here is live in the product today.
Tills & cash control
Every naira in every drawer accounted for, per cashier and per shift.
- Sessions opened with a float; pay-ins, pay-outs and drops with reasons
- Blind close: the cashier counts without seeing the expected total
- X-report mid-shift, Z-report at close
- Each drawer belongs to the cashier who opened it
Fast checkout
Quick barcode checkout with split payments.
- Barcode lookup with a standard USB or Bluetooth scanner
- Packs and cartons with their own barcode and price
- Split payment across cash, card, mobile money and transfer
- Park a sale and resume it later
Returns & receipts
Refunds that are controlled, traced and reflected in stock.
- Full or part refunds by line, with a preview first
- Refunds above your limit only by an authorised manager
- Sequential receipt numbers with your logo, branch and cashier
- Works with thermal printers installed on the computer
Inventory, batches & expiry
Stock you can trust, by branch, batch and expiry date.
- Batch number, expiry date and unit cost on receipt
- Sales and transfers draw from the earliest-expiring batch
- Expiring-soon and expired views, with batch write-off
- Reason-coded adjustments and a full movement ledger
Stock counts & variance
Counts that catch losses, not just record them.
- Full counts and quick shift counts of key items
- The person who counted cannot approve the count
- Variance report: opening, receipts, usage and waste
Purchasing & suppliers
Buy right, receive right, and pay only for what arrived.
- Purchase orders: draft, submit, approve, receive
- A draft supplier bill created from every goods receipt
- Purchase-price history and alerts when supplier prices rise
Inter-branch transfers
Move stock between branches without losing it on the way.
- Dispatch with a waybill, receive, close; partial receipts allowed
- In-transit and open-waybill reports
- Short-receipt alerts, critical above 10%
Customers, loyalty & books
Bring customers back, and let the books follow the tills.
- Points, tiers and time-limited bonus campaigns at the till
- A daily sales journal per branch at 00:30
- Revenue, VAT, tenders, refunds and cost of goods sold
- Branch profit and loss with PDF and CSV export
Controls built in
The controls that protect your money
Pay-outs need a supervisor
Pay-outs above your limit (₦20,000 by default) need a supervisor. Cash variances above your threshold and sessions left open too long raise alerts.
Large adjustments wait
Stock adjustments of ₦50,000 or more wait for approval. Suspected theft, adjustment spikes and negative stock raise alerts.
Staff see their own branch
Staff are restricted to the branches they are assigned to. The owner sees every branch from one account.
Answers, not phone calls
- How did each branch do today?
- Which cashier or branch is short?
- Who voids, refunds or parks the most sales?
- What is our gross margin by product and category?
- What expires soon, and what needs reordering?
- Where did stock go between counts?
The morning brief email arrives by 07:15, so you start the day knowing where the problems are.
The change
| From | To |
|---|---|
| Untraceable shortages | Cashier-owned drawers |
| Annual stock-takes | Continuous counts and variance |
| Expired stock surprises | Batch and expiry tracking |
| Paper waybills | Tracked transfers |
| Re-keying sales | Automatic daily journals |
| Calling every branch | One morning brief |
Who it is for
- Supermarkets with several tills
- Mini-mart and convenience chains
- Community and retail pharmacies
- Cosmetics and FMCG stores
- Wholesale-retail outlets
- Businesses opening a second branch
Coming next
We are building these now. They are not available today, and we will not sell them to you as if they were.
Not yet available
Offline tills
Keep selling during network outages and sync when the connection returns.
Not yet available
Card terminal integration
Card and transfer payments confirmed automatically against the sale.
Not yet available
Credit sales at the till
Sell on credit to approved customers with limits and statements.
Not yet available
Pharmacy essentials
NAFDAC numbers, expired-batch sale blocking and expiry alerts.
Included in the one plan. ₦3,499 per employee per month. Every product is included, and industry features cost nothing extra.
See pricingCreate an account, switch on the products you need, and have your team set up today. Every product is included from day one, with a ₦0 implementation fee.